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itemprop="item"><span itemprop="name">Document management</span><meta itemprop="position" content="2" /></a></li><li itemprop="itemListElement" itemscope itemtype="http://schema.org/ListItem" id="3" ><a href="https://www.commquer.com/cloud-storage/" itemprop="item"><span itemprop="name">Cloud Storage</span><meta itemprop="position" content="3" /></a></li><li class="active" id="4" >Document Management Best Practices in 2024: Full Guide to Organizing Your Records & Documents</li></ol></div><div class="cws_disclosure"><p>CommQueR.com may earn a small commission from some purchases made through our site. However, any earnings do not affect how we review services. Learn more about our <a href="https://www.commquer.com/editorial-integrity/">editorial integrity</a> and <a href="https://www.commquer.com/research-process/">research process</a>.</p></div><main id="post-61989" class="post-61989 post type-post status-publish format-standard has-post-thumbnail hentry category-articles category-cloud-storage category-document-management category-3 category-78 category-2552"><article><div class="table-of-content"><aside class="cws_disclosure_trust"><p><strong>Why you can trust us</strong></p><ul><li data-module="countup"><b data-countup-number="407">407</b> Cloud Software Products and Services Tested</li><li data-module="countup"><b data-countup-number="3056">3056</b> Annual Software Speed Tests</li><li data-module="countup"><b data-countup-number="2400">2400</b> plus Hours Usability Testing</li></ul><p>Our team of experts thoroughly test each service, evaluating it for features, usability, security, value for money and more. Learn more about how we <a href="https://www.commquer.com/objective-testing/">conduct our testing.</a></p></aside><div><div class="entry-image"><picture><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/document-management-best-practices.webp" type="image/webp" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/document-management-best-practices.png" media="(min-width: 1400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/document-management-best-practices-800x480.png" media="(min-width: 400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/document-management-best-practices-680x408.png" media="(min-width: 200px)" /><img width="800" height="480" loading="lazy" class="landscape" src="https://www.commquer.com/wp-content/uploads/2022/05/document-management-best-practices-800x480.png" alt="document management best practices" title="document-management-best-practices"></div> <input type="checkbox" hidden id="table-of-content" name="table-of-content"> <label class="" for="table-of-content">Table of Contents</label> <nav aria-label="Table of Contents"><ul></li><li><a href="#management-best-practices-9-important-tips">9 Important Tips</a><ul></li><li><a href="#1-choose-the-best-document-management-software-for-your-business">1. Choose the Best Option</a></li><li><a href="#2-use-clear-indexing">2. Use Clear Indexing</a></li><li><a href="#3-scan-your-paper-documents">3. Scan Your Paper Documents</a></li><li><a href="#4-select-access-rights">4. Select Access Rights</a></li><li><a href="#5-set-up-automations">5. Set Up Automations</a></li><li><a href="#6-use-cloud-storage">6. Use Cloud Storage</a></li><li><a href="#7-have-consistent-version-control">7. Have Consistent Version Control</a></li><li><a href="#8-complete-document-audits">8. Complete Document Audits </a></li><li><a href="#9-know-your-local-regulations">9. Know Your Local Regulations </a></ul></li><li><a href="#final-thoughts">Final Thoughts</a><li><a href="#comments">Comments</a></li></ul></nav> <div class="table-of-content--scroll-top"><a href="#body_top">↑</a></div> </div></div><header class="entry-header"> <h1 class="entry-title"><span>Document Management Best Practices in 2024: Full Guide to Organizing Your Records & Documents</span></h1> <p class="sub-title">Keeping on top of critical documents and managing business data are some of the most important things your company can do. If you have installed a document management system, we’ve got some tips to help you run it effectively. </p><div class="cws-author"><div class="cws-author-images"><img loading="lazy" src="https://www.commquer.com/wp-content/uploads/2023/07/dan-profile-modified-150x150.png" alt="Dan Ginn"><img loading="lazy" src="https://www.commquer.com/wp-content/uploads/2022/03/Jasna-headshot-smal-150x150.png" alt="Jasna Mishevska"></div><p>Written by <script type="application/ld+json">{"@context":"https:\/\/schema.org","@type":"Person","url":"https:\/\/www.commquer.com\/about\/dan-ginn\/","name":"Dan Ginn","givenName":"Dan","familyName":"Ginn","jobTitle":"Writer","description":"Dan brings with him five years of experience in tech journalism. While traveling the world with his camera, he can found writing about tech and photography, all with a smile on his face. You can also read Dan's words TechRadar, The Phoblographer and TomsGuide. Aside from writing, editing and hosting podcasts, Dan also enjoys eating tacos\u2014maybe a little too much!","image":"https:\/\/www.commquer.com\/wp-content\/uploads\/2023\/07\/dan-profile-modified.png","sameAs":["https:\/\/www.linkedin.com\/in\/dan-ginn-a64837199","https:\/\/www.instagram.com\/danginnpho\/"],"address":{"@type":"PostalAddress","addressRegion":"United Kingdom"},"knowsAbout":[{"@type":"Thing","name":"project management","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q179012"},{"@type":"Thing","name":"Gantt chart","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q192847"},{"@type":"Thing","name":"scrum","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q460387"},{"@type":"Thing","name":"agile methodology","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q121435044"},{"@type":"Thing","name":"kanban board","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q6360939"},{"@type":"Thing","name":"cloud storage","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q914359"},{"@type":"Thing","name":"synchronization","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q650462"},{"@type":"Thing","name":"file sharing","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q22666"},{"@type":"Thing","name":"storage capacity","sameAs":"https:\/\/www.wikidata.org\/wiki\/Q2308599"}]}</script><span><a data-fancybox data-src="#author_125" href="javascript:;"><strong itemprop="name">Dan Ginn</strong></a> (<span>Writer</span>)</span></p><p>Facts checked by <script type="application/ld+json">{"@context":"https:\/\/schema.org","@type":"Person","url":"https:\/\/www.commquer.com\/about\/jasna-mishevka\/","name":"Jasna Mishevska","givenName":"Jasna","familyName":"Mishevska","jobTitle":"Lead Fact-Checking Editor","description":"Jasna earned her BA in translation and interpreting back in 2011. After \r\nworking in the IT industry for many years as a content analyst, she took a \r\ncourse in web development in 2017 to learn the basics of front-end engineering. Her love for technology and writing opened a new \r\nchapter in her career, leading her to join Cloudwards as a fact-checker.\r\nWhen she's not fact-checking, you'll find her running or cycling on the \r\nquay of Vardar, listening to Joy Division, watching Star Wars, or eating \r\nchocolate and sweets in the local bakeries.","image":"https:\/\/www.commquer.com\/wp-content\/uploads\/2022\/03\/Jasna-headshot-smal.png","sameAs":["https:\/\/www.linkedin.com\/in\/jasnamishevska"],"address":{"@type":"PostalAddress","addressRegion":"North Macedonia"}}</script><span><a data-fancybox data-src="#author_137" href="javascript:;"><strong itemprop="name">Jasna Mishevska</strong></a> (<span>Lead Fact-Checking Editor</span>)</span></p><p><span>Last Updated: <strong><time class="updated" datetime="2022-05-30T14:58:39+00:00">30 May'22</time></strong> <span class="dt-published published sr-only">2022-05-30T14:58:39+00:00</span></span></p><p class="cws_disclosure_humans">All our content is written fully by humans; we do not publish AI writing. <a href="https://www.commquer.com/human-writing/">Learn more here.</a></p></div></header><section><p>Implementing a <a href="https://www.commquer.com/document-management/" target="_blank" rel="noreferrer noopener">document management</a> system (DMS) is a great first step to keeping your business documents organized. However, you’ll need to adhere to some document management best practices to maintain effective document management, and we’ll show you how.</p><h3 class="wp-block-heading" data-nav="hidden" class="wp-block-heading" data-nav="hidden" id="key-takeaways">Key Takeaways:</h3><ul class="is-style-cws"><li>Clear indexing, file versioning and access hierarchy are the core document management system best practices. </li><li>Create a paperless process and migrate your paper-based processes to electronic forms. </li><li>Making use of automations improves workflow and file management.</li><li>Make sure you’re fully educated on legal requirements within your sector. </li></ul><p>The good news is that many of the leading <a href="https://www.commquer.com/best-document-management-software/" target="_blank" rel="noreferrer noopener">document management software</a> solutions make it easy to keep track of your documents and ensure your business is compliant with local legislation. That doesn’t mean there’s no effort on your part, and below are the top document management best practices to help you get started.</p><ul class="cws-faq cws-maxMedium"><li><button class="cws-faq-question" data-toggle="toggle" data-target=".faq-what-are-some-best-practices-for-file-management" aria-expanded="true">What Are Some Best Practices for File Management?</button><div class="collapse faq-what-are-some-best-practices-for-file-management cws-faq-answer" aria-hidden="false"><p>Document management system best practices include accurate indexing and filing of electronic documents, creating a document access hierarchy and carrying our regular audits.</p></div></li><li><button class="cws-faq-question" data-toggle="toggle" data-target=".faq-what-are-the-features-of-a-good-document-management-system" aria-expanded="true">What Are the Features of a Good Document Management System?</button><div class="collapse faq-what-are-the-features-of-a-good-document-management-system cws-faq-answer" aria-hidden="false"><p>The best business document management system is the one that’s easy to use and full of features to make your life easier. Such features include automations, file versioning, collaboration options and robust security for your files.</p></div></li></ul><script type="application/ld+json">{"@context":"https:\/\/schema.org","@type":"FAQPage","mainEntity":[{"@type":"Question","name":"What Are Some Best Practices for File Management?","acceptedAnswer":{"@type":"Answer","text":"<p>Document management system best practices include accurate indexing and filing of electronic documents, creating a document access hierarchy and carrying our regular audits.<\/p>\n"}},{"@type":"Question","name":"What Are the Features of a Good Document Management System?","acceptedAnswer":{"@type":"Answer","text":"<p>The best business document management system is the one that\u2019s easy to use and full of features to make your life easier. Such features include automations, file versioning, collaboration options and robust security for your files.<\/p>\n"}}]}</script></section><section><h2 class="wp-block-heading" data-nav="9 Important Tips" class="wp-block-heading" data-nav="9 Important Tips" id="management-best-practices-9-important-tips">Management Best Practices: 9 Important Tips</h2><p>Some of the document management best practices featured below may seem obvious. Thankfully, that means they’re easy to understand and implement; you need only ensure you remain consistent with them to have a continuously robust document management system in place. Let’s go through them.</p><h3 class="wp-block-heading" data-nav="1. Choose the Best Option" class="wp-block-heading" data-nav="1. Choose the Best Option" id="1-choose-the-best-document-management-software-for-your-business">1. Choose the Best Document Management Software for Your Business</h3><p>The first step your business needs to take is identifying which document management system is right for you. While many of the options are similar, they’re not the same, and choosing one that doesn’t meet your needs can be a waste of time and money.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61994"><picture><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/best-document-management-software.webp" type="image/webp" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/best-document-management-software.jpg" media="(min-width: 1400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/best-document-management-software-800x534.jpg" media="(min-width: 400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/best-document-management-software-680x454.jpg" media="(min-width: 200px)" /><img decoding="async" width="800" height="534" loading="lazy" class="landscape" src="https://www.commquer.com/wp-content/uploads/2022/05/best-document-management-software-800x534.jpg" alt="best document management software" title="best-document-management-software"><figcaption itemprop="caption"><div class="caption">Choosing the right DMS is an integral part of effective document management.</div></figcaption></figure><p>If your business creates a lot of new documents that you need to collaborate on, then something like Microsoft SharePoint or <a href="https://www.commquer.com/egnyte-review/" target="_blank" rel="noreferrer noopener">Egnyte</a> are good options, as both offer Office 365 integration. Alternatively, if you simply need a space to store and manage contracts, DocuWare is a terrific option that also allows you to digitally sign your documents.</p><h3 class="wp-block-heading" class="wp-block-heading" id="2-use-clear-indexing">2. Use Clear Indexing</h3><p>To ensure your documents are easily accessible, it’s vital that you index each new document and folder accurately, thus creating a consistent file structure. Prior to creating your DMS, we recommend that you make clear folder structures and create a list of categories for each document type. </p><p>Clear indexing makes it much easier to find documents when searching, and far easier for different departments to manage documents within their section of the business. When using a document management solution like M-Files, you can also label documents with tags and other forms of metadata, ensuring each document is in its proper place within your DMS.</p><h3 class="wp-block-heading" class="wp-block-heading" id="3-scan-your-paper-documents">3. Scan Your Paper Documents</h3><p>If you’re migrating from physical documents to electronic documents, it’s good practice to make digital copies of your paper documents. It may be a daunting task, but scanning documents and transferring them to an electronic digital management system ensures that sensitive documents remain safe and accessible.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61995"><picture><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/data-collection-paper-docs.webp" type="image/webp" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/data-collection-paper-docs.jpg" media="(min-width: 1400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/data-collection-paper-docs-800x534.jpg" media="(min-width: 400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/data-collection-paper-docs-680x454.jpg" media="(min-width: 200px)" /><img decoding="async" width="800" height="534" loading="lazy" class="landscape" src="https://www.commquer.com/wp-content/uploads/2022/05/data-collection-paper-docs-800x534.jpg" alt="data collection paper docs" title="data-collection-paper-docs"><figcaption itemprop="caption"><div class="caption">Your paperless process should include scanning and moving physical documents to electronic.</div></figcaption></figure><p>Paper documents are much easier to lose, and a physical filing cabinet doesn’t have the same level of security that the best document management software provides. So moving everything over not only makes filing more efficient, it also gives far more robust protection for each document.</p><h3 class="wp-block-heading" class="wp-block-heading" id="4-select-access-rights">4. Select Access Rights</h3><p>Not every person in your business needs to have access to every document that lives in your document management system. There will be sensitive documents — like employee contracts and performance records — that must remain confidential. Thankfully, with today’s document management software you can grant access permissions to users of your choice.</p><p>When setting up your document management system, take time to identify which senior members of staff and departments need to access specific documents. They’ll also be able to control access for their own team members, and choose which of them can access, edit and share documents.</p><h3 class="wp-block-heading" class="wp-block-heading" id="5-set-up-automations">5. Set Up Automations</h3><p>Automations are something every business should add to their document management workflow. They make business life easier and also help you remain consistent in managing your documents and business processes.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="51073"><picture><source srcset="https://www.commquer.com/wp-content/uploads/2021/02/Zapier-intro.webp" type="image/webp" /><source srcset="https://www.commquer.com/wp-content/uploads/2021/02/Zapier-intro.png" media="(min-width: 1400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2021/02/Zapier-intro-800x442.png" media="(min-width: 400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2021/02/Zapier-intro-680x375.png" media="(min-width: 200px)" /><img decoding="async" width="800" height="442" loading="lazy" class="landscape" src="https://www.commquer.com/wp-content/uploads/2021/02/Zapier-intro-800x442.png" alt="Zapier homepage" title="Zapier-intro"><figcaption itemprop="caption"><div class="caption">Automation plays a key role in managing documents throughout your organization.</div></figcaption></figure><p>Depending on the document management software you’re using, you can send automated notifications when a document is created or edited. You can also set automated document approval workflows for certain documents, as well as set up automated invoicing if your business works with external clients. </p><p>If you’re using an efficient document management system, you can expect to have more automation options available, and it’s a good idea to make use of them.</p><h3 class="wp-block-heading" class="wp-block-heading" id="6-use-cloud-storage">6. Use Cloud Storage</h3><p>Assuming you want to move away from physical documents and filing cabinets, you have two options when it comes to using a document management system: on-premise and cloud storage. </p><p>On-premise document management software allows you to control your documents from a server within your business. Cloud storage means your documents exist on third-party servers — which some users don’t like.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="50062"><picture><source srcset="https://www.commquer.com/wp-content/uploads/2021/01/egnyte-connect-web-app-documents-settings.webp" type="image/webp" /><source srcset="https://www.commquer.com/wp-content/uploads/2021/01/egnyte-connect-web-app-documents-settings.png" media="(min-width: 1400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2021/01/egnyte-connect-web-app-documents-settings-800x499.png" media="(min-width: 400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2021/01/egnyte-connect-web-app-documents-settings-680x424.png" media="(min-width: 200px)" /><img decoding="async" width="800" height="499" loading="lazy" class="landscape" src="https://www.commquer.com/wp-content/uploads/2021/01/egnyte-connect-web-app-documents-settings-800x499.png" alt="egnyte connect web app documents settings" title="egnyte-connect-web-app-documents-settings"><figcaption itemprop="caption"><div class="caption">Keeping your documents in the cloud means you can access them even if your hardware becomes corrupt. </div></figcaption></figure><p>However, cloud storage gives you an added layer of protection should your hardware get damaged or stolen, as you’re still able to access your documents in the cloud. Cloud-based software also makes it much easier to collaborate with different users, especially within remote teams, improving overall business efficiency. </p><p>If you’re looking for a space to manage documents as well as other file types, check out our <a href="https://www.commquer.com/best-cloud-storage-for-documents/" target="_blank" rel="noreferrer noopener">top online cloud storage providers for documents</a>.</p><h3 class="wp-block-heading" class="wp-block-heading" id="7-have-consistent-version-control">7. Have Consistent Version Control</h3><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61992"><picture><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/sync-file-history-and-versions.webp" type="image/webp" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/sync-file-history-and-versions.jpeg" media="(min-width: 1400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/sync-file-history-and-versions-800x421.jpeg" media="(min-width: 400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/sync-file-history-and-versions-680x358.jpeg" media="(min-width: 200px)" /><img decoding="async" width="800" height="421" loading="lazy" class="landscape" src="https://www.commquer.com/wp-content/uploads/2022/05/sync-file-history-and-versions-800x421.jpeg" alt="" title="sync-file-history-and-versions"><figcaption itemprop="caption"><div class="caption">File versioning allows you to access older versions of edited documents. </div></figcaption></figure><p>If your business constantly updates documents, having effective version control in place is a must. <a href="https://www.commquer.com/best-online-backup-with-file-versioning/" target="_blank" rel="noreferrer noopener">File versioning</a> means you can access previous versions of documents, and restore them if needed. </p><p>It also lets you give some users only the ability to view documents and other users the ability to view, comment and change the edited versions. Doing this means you can effectively collaborate on a document and ensure a document isn’t changed without the proper authorization.</p><h3 class="wp-block-heading" class="wp-block-heading" id="8-complete-document-audits">8. Complete Document Audits </h3><p>Although it’s much easier to manage business documents with an electronic document management system, it’s still good practice to do regular audits of your documents to mitigate against potential process failures or breaches. </p><p>You can do audits internally and externally. For the former, it’s good to do audits every three to six months, while an external audit can be conducted annually.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61990"><picture><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/egnyte-audit.webp" type="image/webp" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/egnyte-audit.png" media="(min-width: 1400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/egnyte-audit-800x523.png" media="(min-width: 400px)" /><source srcset="https://www.commquer.com/wp-content/uploads/2022/05/egnyte-audit-680x445.png" media="(min-width: 200px)" /><img decoding="async" width="800" height="523" loading="lazy" class="landscape" src="https://www.commquer.com/wp-content/uploads/2022/05/egnyte-audit-800x523.png" alt="" title="egnyte-audit"><figcaption itemprop="caption"><div class="caption">Completing regular audits allows you to keep on top of document management compliance. </div></figcaption></figure><p>Not only does auditing allow you to learn what documents you have in place, it also means you can understand if your business is being compliant with sector regulations. Many professional sectors will enforce an external audit, so it’s good to keep on top of everything, rather than panic when the time comes for your business to be put under the microscope. </p><h3 class="wp-block-heading" class="wp-block-heading" id="9-know-your-local-regulations">9. Know Your Local Regulations </h3><p>It’s a good idea to learn what types of documents you need to keep in the document management system for a certain period of time. For example, in the financial industry, regulatory requirements state that certain documents must remain on record for a period of seven years. Before deleting a document, double-check to see if it’s against regulations to do so.</p></section><section><h2 class="wp-block-heading" class="wp-block-heading" id="final-thoughts">Final Thoughts</h2><p>Sticking to these document management best practices will help you keep your document management system in the best shape possible. If you have signed up for a new document management system, it’s best to put the above tips in place as soon as possible, to ensure you can keep on top of your documents and business processes.</p><p>While all the above tips are important, we suggest you prioritize folder and file structure, version control and selective user permissions, as these are the core of efficient document management. </p><p>It’s also worth trying out different document management solutions before committing to one long term. This way your business can identify which solution is best for its needs and provides the best user experience, which is important considering you’ll likely be using it every (working) day.</p><p>While still at it, read our <a href="https://www.commquer.com/document-management-vs-content-management/" target="_blank" rel="noreferrer noopener">document management vs content management</a> guide to understand which product better suits your needs. </p><p>What do you think the best practices are for efficient document management? Is there a business document management system you recommend? Which software do you currently use for managing documents? Let us know in the comments. Thanks for reading.</p></section><footer><section><aside aria-labelledby="about_the_authors" class="about-the-authors cws-maxMedium"><div class="highlight-hl" id="about_the_authors"><span>Meet the expert</span></div><div class="author-footer"><div class="author-footer-img"><img loading="lazy" src="https://www.commquer.com/wp-content/uploads/2023/07/dan-profile-modified-150x150.png" alt="Dan Ginn" /></div><p class="h3"><strong>Dan Ginn</strong> (<span>Writer</span>)</p><p><a href="/cdn-cgi/l/email-protection#b0d4d1de9ed7d9dedef0d3dcdfc5d4c7d1c2d4c39eded5c4" aria-label="Dan Ginn E-Mail"><svg aria-hidden="true" class="fontawesom-icon fa-paper-plane svg-inline--fa" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512"><path fill="currentColor" d="M476 3.2L12.5 270.6c-18.1 10.4-15.8 35.6 2.2 43.2L121 358.4l287.3-253.2c5.5-4.9 13.3 2.6 8.6 8.3L176 407v80.5c0 23.6 28.5 32.9 42.5 15.8L282 426l124.6 52.2c14.2 6 30.4-2.9 33-18.2l72-432C515 7.8 493.3-6.8 476 3.2z"/></svg></a><meta itemprop="email" content="dan.ginn@commquer.com"> <a aria-label="Dan Ginn linkedIn profile" target="_blank" href="https://www.linkedin.com/in/dan-ginn-a64837199"><svg aria-hidden="true" class="fontawesom-icon fa-linkedin svg-inline--fa" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 448 512"><path fill="currentColor" d="M416 32H31.9C14.3 32 0 46.5 0 64.3v383.4C0 465.5 14.3 480 31.9 480H416c17.6 0 32-14.5 32-32.3V64.3c0-17.8-14.4-32.3-32-32.3zM135.4 416H69V202.2h66.5V416zm-33.2-243c-21.3 0-38.5-17.3-38.5-38.5S80.9 96 102.2 96c21.2 0 38.5 17.3 38.5 38.5 0 21.3-17.2 38.5-38.5 38.5zm282.1 243h-66.4V312c0-24.8-.5-56.7-34.5-56.7-34.6 0-39.9 27-39.9 54.9V416h-66.4V202.2h63.7v29.2h.9c8.9-16.8 30.6-34.5 62.9-34.5 67.2 0 79.7 44.3 79.7 101.9V416z"/></svg></a> <a aria-label="Dan Ginn instagram profile" target="_blank" href="https://www.instagram.com/danginnpho/"><svg aria-hidden="true" class="fontawesom-icon fa-instagram svg-inline--fa" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 448 512"><path fill="currentColor" d="M224.1 141c-63.6 0-114.9 51.3-114.9 114.9s51.3 114.9 114.9 114.9S339 319.5 339 255.9 287.7 141 224.1 141zm0 189.6c-41.1 0-74.7-33.5-74.7-74.7s33.5-74.7 74.7-74.7 74.7 33.5 74.7 74.7-33.6 74.7-74.7 74.7zm146.4-194.3c0 14.9-12 26.8-26.8 26.8-14.9 0-26.8-12-26.8-26.8s12-26.8 26.8-26.8 26.8 12 26.8 26.8zm76.1 27.2c-1.7-35.9-9.9-67.7-36.2-93.9-26.2-26.2-58-34.4-93.9-36.2-37-2.1-147.9-2.1-184.9 0-35.8 1.7-67.6 9.9-93.9 36.1s-34.4 58-36.2 93.9c-2.1 37-2.1 147.9 0 184.9 1.7 35.9 9.9 67.7 36.2 93.9s58 34.4 93.9 36.2c37 2.1 147.9 2.1 184.9 0 35.9-1.7 67.7-9.9 93.9-36.2 26.2-26.2 34.4-58 36.2-93.9 2.1-37 2.1-147.8 0-184.8zM398.8 388c-7.8 19.6-22.9 34.7-42.6 42.6-29.5 11.7-99.5 9-132.1 9s-102.7 2.6-132.1-9c-19.6-7.8-34.7-22.9-42.6-42.6-11.7-29.5-9-99.5-9-132.1s-2.6-102.7 9-132.1c7.8-19.6 22.9-34.7 42.6-42.6 29.5-11.7 99.5-9 132.1-9s102.7-2.6 132.1 9c19.6 7.8 34.7 22.9 42.6 42.6 11.7 29.5 9 99.5 9 132.1s2.7 102.7-9 132.1z" class=""></path></svg></a> </p><p>Dan Ginn is a seasoned tech writer with deep expertise in cloud storage solutions and data management. 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