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class='sub-header'>Reviews</li><li class='l3-1'><a href='https://www.commquer.com/bitdefender-antivirus-review/' ><span class='badge badge-success'>Best Choice</span> Bitdefender Antivirus</a></li><li class='l3-2'><a href='https://www.commquer.com/avira-review/' >Avira</a></li><li class='l3-3'><a href='https://www.commquer.com/avg-review/' >AVG AntiVirus</a></li><li class='l3-4'><a href='https://www.commquer.com/webroot-secureanywhere-review/' >Webroot SecureAnywhere</a></li><li class='l3-5'><a href='https://www.commquer.com/trend-micro-antivirus-review/' >Trend Micro Antivirus+</a></li></ol></li></ol></li><li class='l1-7'><label for='l2-7'>Web Hosting</label><input type='radio' hidden name='l1' id='l2-7'><ol class='l2'><li><label for='l2-0' class='back'>Categories</label></li><li class='sub-header'>Web Hosting</li><li class='l2-1'><label for='l3-7-1'>Reviews</label><input type='radio' hidden name='l2' id='l3-7-1'><ol class='l3'><li><label for='l3-0' class='back'>Web Hosting</label></li><li class='sub-header'>Reviews</li><li class='l3-1'><a href='https://www.commquer.com/hostgator-review/' ><span class='badge badge-success'>Best Choice</span> HostGator</a></li><li class='l3-2'><a href='https://www.commquer.com/siteground-review/' >SiteGround</a></li><li class='l3-3'><a href='https://www.commquer.com/bluehost-review/' >Bluehost</a></li><li class='l3-4'><a href='https://www.commquer.com/greengeeks-review/' >GreenGeeks</a></li><li class='l3-5'><a href='https://www.commquer.com/dreamhost-review/' >DreamHost</a></li><li class='l3-6'><a href='https://www.commquer.com/web-hosting-reviews/' >More Web Hosting Reviews</a></li></ol></li><li class='l2-2'><label for='l3-7-2'>Top Picks</label><input type='radio' hidden name='l2' id='l3-7-2'><ol class='l3'><li><label for='l3-0' class='back'>Web Hosting</label></li><li class='sub-header'>Top Picks</li><li class='l3-1'><a href='https://www.commquer.com/best-web-hosting/' >Best Web Hosting Providers 2023</a></li><li 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for='l2-0' class='back'>Categories</label></li><li class='sub-header'>Website Builder</li><li class='l2-1'><label for='l3-8-1'>Reviews</label><input type='radio' hidden name='l2' id='l3-8-1'><ol class='l3'><li><label for='l3-0' class='back'>Website Builder</label></li><li class='sub-header'>Reviews</li><li class='l3-1'><a href='https://www.commquer.com/wix-review/' ><span class='badge badge-success'>Best Choice</span> Wix</a></li><li class='l3-2'><a href='https://www.commquer.com/squarespace-review/' >SquareSpace</a></li><li class='l3-3'><a href='https://www.commquer.com/weebly-review/' >Weebly</a></li><li class='l3-4'><a href='https://www.commquer.com/strikingly-review/' >Strikingly</a></li><li class='l3-5'><a href='https://www.commquer.com/jimdo-review/' >Jimdo</a></li><li class='l3-6'><a href='https://www.commquer.com/one-com-review/' >One.com</a></li><li class='l3-7'><a href='https://www.commquer.com/webnode-review/' >Webnode</a></li></ol></li></ol></li><li class='l1-9'><label for='l2-9'>Accounting</label><input type='radio' hidden name='l1' id='l2-9'><ol class='l2'><li><label for='l2-0' class='back'>Categories</label></li><li class='sub-header'>Accounting</li><li class='l2-1'><label for='l3-9-1'>Top Picks</label><input type='radio' hidden name='l2' id='l3-9-1'><ol class='l3'><li><label for='l3-0' class='back'>Accounting</label></li><li class='sub-header'>Top Picks</li><li class='l3-1'><a href='https://www.commquer.com/best-accounting-software/' >Best Accounting Software 2023</a></li></ol></li><li class='l2-2'><label for='l3-9-2'>Reviews</label><input type='radio' hidden name='l2' id='l3-9-2'><ol class='l3'><li><label for='l3-0' class='back'>Accounting</label></li><li class='sub-header'>Reviews</li><li class='l3-1'><a href='https://www.commquer.com/quickbooks-online-review/' ><span class='badge badge-success'>Best Choice</span> QuickBooks Online</a></li><li class='l3-2'><a href='https://www.commquer.com/freshbooks-review/' >FreshBooks</a></li><li 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</div> <label for="show-nav" class="close-nav"></label></nav><div class='breadcrumb'><ol itemscope itemtype="http://schema.org/BreadcrumbList"><li itemprop="itemListElement" itemscope itemtype="http://schema.org/ListItem" id="1" ><a href="https://www.commquer.com/articles/" itemprop="item"><span itemprop="name">Articles</span><meta itemprop="position" content="1" /></a></li><li itemprop="itemListElement" itemscope itemtype="http://schema.org/ListItem" id="2" ><a href="https://www.commquer.com/document-management/" itemprop="item"><span itemprop="name">Document management</span><meta itemprop="position" content="2" /></a></li><li itemprop="itemListElement" itemscope itemtype="http://schema.org/ListItem" id="3" ><a href="https://www.commquer.com/cloud-storage/" itemprop="item"><span itemprop="name">Cloud Storage</span><meta itemprop="position" content="3" /></a></li><li class="active" id="4" >Best Free Document Management Software in 2023: Organize Your Documents for Free</li></ol></div><div class="cws_disclosure">CommQueR.com may earn a small commission from some purchases made through our site. However, any affiliate earnings do not affect how we review services.</div><main id="post-61404" class="post-61404 post type-post status-publish format-standard has-post-thumbnail hentry category-articles category-cloud-storage category-document-management category-3 category-78 category-2552"><article><div class="table-of-content"><div><div class="entry-image"><img width="1000" height="600" class="" src="https://www.commquer.com/wp-content/uploads/2022/04/Best-Free-Document-Management-Software.png" alt="Best Free Document Management Software" title="Best Free Document Management Software in 2023: Organize Your Documents for Free"></div> <input type="checkbox" hidden id="table-of-content" name="table-of-content"> <label class="" for="table-of-content">Table of Contents</label> <ul></li><li><a href="#what-makes-the-best-free-document-management-software">What Makes the Best Free Document Management Software?</a></li><li><a href="#the-5-best-free-document-management-software-options">Best Free Document Management Software Options</a></li><li><a href="#1-opendocman">1. OpenDocMan</a></li><li><a href="#2-openkm">2. OpenKM</a></li><li><a href="#3-onlyoffice">3. OnlyOffice</a></li><li><a href="#4-hightail">4. Hightail</a></li><li><a href="#5-confluence">5. Confluence</a></li><li><a href="#final-thoughts">Final Thoughts</a><li><a href="#comments">Comments</a></li></ul> <div class="table-of-content--scroll-top"><a href="#body_top">↑</a></div> </div></div><header class="entry-header"> <h1 class="entry-title"><span>Best Free Document Management Software in 2023: Organize Your Documents for Free</span></h1> <p class="sub-title">If you want to save cash, but need a reliable space to store and manage documents, join us as we share some of the best free options available in the world of document management systems.</p><div class="author vcard " data-src="https://www.commquer.com/wp-content/uploads/2021/08/pro-blue-modified-150x150.png" data-author="Dan Ginn" data-description='Dan brings with him five years of experience in tech journalism. While traveling the world with his camera, he can found writing about tech and photography, all with a smile on his face. You can also read Dan's words TechRadar, The Phoblographer and TomsGuide. Aside from writing, editing and hosting podcasts, Dan also enjoys eating tacos—maybe a little too much!'><img src="https://www.commquer.com/wp-content/uploads/2021/08/pro-blue-modified-75x75.png" class="" alt="Dan Ginn" /><div>By <a data-fancybox data-src="#author_125" href="javascript:;" ><span class="fn">Dan Ginn</span> (<span>Writer</span>)</a><br>— Last Updated: <time class="updated" datetime="2022-05-30T15:06:59+00:00">30 May'22</time> <span class="dt-published published sr-only">2022-05-30T15:06:59+00:00</span> <a data-fancybox data-src="#facts_checked" href="javascript:;" class="facts-badge" ><strong>Facts checked</strong> by Jasna Mishevska</a></div></div></header><section><p>If you need a digital home for all your documents but don’t want to splash the cash, we’re going to share with you the best free <a href="https://www.commquer.com/document-management/" target="_blank" rel="noreferrer noopener">document management</a> software around. Just because they’re free doesn’t mean they’re not up to par. We would happily use all the services we recommend ourselves.</p><h3 class="wp-block-heading" data-nav="hidden" class="wp-block-heading" data-nav="hidden" id="key-takeaways">Key Takeaways:</h3><ul class="is-style-cws"><li>OpenDocMan is the best free document management software available.</li><li>OpenKM is the closest rival to OpenDocMan and serves as a solid workstation.</li><li>Confluence and Hightail appeal to creative users and those working within small teams.</li></ul><p>Of course, any service that’s free comes with limitations. If you’re a medium-to-large-sized business looking for an all-singing, all-dancing document management software, the options below may not be enough.</p><p>However, if you’re a personal user or a small company looking to effectively manage your digital “paperwork,” the selection below will help you keep your documents in order. </p><ul class="cws-faq max-medium"><li><button class="cws-faq-question" data-toggle="toggle" data-target=".faq-which-free-document-management-software-is-best" aria-expanded="true">Which Free Document Management Software Is Best?</button><div class="collapse faq-which-free-document-management-software-is-best cws-faq-answer" aria-hidden="false"><p>For ease of use, features and versatility, OpenDocMan is the best free DMS.</p></div></li><li><button class="cws-faq-question" data-toggle="toggle" data-target=".faq-is-opendocman-free" aria-expanded="true">Is OpenDocMan Free?</button><div class="collapse faq-is-opendocman-free cws-faq-answer" aria-hidden="false"><p>Yes. OpenDocMan offers a free version. However, paid plans are also available.</p></div></li><li><button class="cws-faq-question" data-toggle="toggle" data-target=".faq-which-is-the-best-document-control-software" aria-expanded="true">Which Is the Best Document Control Software?</button><div class="collapse faq-which-is-the-best-document-control-software cws-faq-answer" aria-hidden="false"><p>We believe Egnyte is the best overall document control software. Read our full <a href="https://www.commquer.com/egnyte-review/" target="_blank" rel="noopener">Egnyte review</a>.</p></div></li><li><button class="cws-faq-question" data-toggle="toggle" data-target=".faq-what-is-open-source-dms" aria-expanded="true">What Is Open Source DMS?</button><div class="collapse faq-what-is-open-source-dms cws-faq-answer" aria-hidden="false"><p>Open source software is free-to-use source code that gives users the ability to modify and redistribute the code, often to improve the software.</p></div></li></ul><script type="application/ld+json">{"@context":"https:\/\/schema.org","@type":"FAQPage","mainEntity":[{"@type":"Question","name":"Which Free Document Management Software Is Best?","acceptedAnswer":{"@type":"Answer","text":"<p>For ease of use, features and versatility, OpenDocMan is the best free DMS.<\/p>\n"}},{"@type":"Question","name":"Is OpenDocMan Free?","acceptedAnswer":{"@type":"Answer","text":"<p>Yes. OpenDocMan offers a free version. However, paid plans are also available.<\/p>\n"}},{"@type":"Question","name":"Which Is the Best Document Control Software?","acceptedAnswer":{"@type":"Answer","text":"<p>We believe Egnyte is the best overall document control software. Read our full <a href=\"https:\/\/www.commquer.com\/egnyte-review\/\" target=\"_blank\" rel=\"noopener\">Egnyte review<\/a>.<\/p>\n"}},{"@type":"Question","name":"What Is Open Source DMS?","acceptedAnswer":{"@type":"Answer","text":"<p>Open source software is free-to-use source code that gives users the ability to modify and redistribute the code, often to improve the software.<\/p>\n"}}]}</script></section><section><h2 class="wp-block-heading" class="wp-block-heading" id="what-makes-the-best-free-document-management-software">What Makes the Best Free Document Management Software?</h2><p>The best free document management software offers as many quality features as possible, without asking for your money. Despite being free, we still expect to see an industry standard level of security, a well-designed platform and basic document management features like search and organization functionality. </p><ul class="is-style-cws"><li><a href="https://www.opendocman.com/" target="_blank" rel="noreferrer noopener">OpenDocMan</a> — Best free document management software available</li><li><a href="https://www.openkm.com/" target="_blank" rel="noreferrer noopener">OpenKM</a> — Best free DMS for automations</li><li><a href="https://www.onlyoffice.com/" target="_blank" rel="noreferrer noopener">OnlyOffice</a> — Best free document management software for single users</li><li><a href="https://www.hightail.com/" target="_blank" rel="noreferrer noopener">Hightail</a> — Best free DMS for creatives</li><li><a href="https://www.atlassian.com/software/confluence" target="_blank" rel="noreferrer noopener">Confluence</a> — Best free document management software for multiple users</li></ul><p>These products offer many key features one would want to manage documents. The open source options outdo private companies offering free plans, but even they have features that are ideal for certain users. Read our <a href="https://www.commquer.com/document-management-best-practices/" target="_blank" rel="noreferrer noopener">document management best practices</a> to learn how to make the most of each feature.</p></section><section><h2 class="wp-block-heading" data-nav="Best Free Document Management Software Options" class="wp-block-heading" data-nav="Best Free Document Management Software Options" id="the-5-best-free-document-management-software-options">The 5 Best Free Document Management Software Options</h2><p>All the options below offer a full, long-lasting free plan. While many services offer free trials, they typically only last up to one month. With the selections below, you can trust you’ll have a free account for as long as the service is active.</p><h2 class="wp-block-heading" class="wp-block-heading" id="1-opendocman">1. OpenDocMan</h2><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61413"><img decoding="async" width="800" height="401" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-300x150.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-680x341.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-768x385.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-150x75.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-800x401.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-600x301.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-400x200.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free-20x10.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/Opendocman-free.png 1000w" alt="opendocman free" title="Opendocman-free"><figcaption itemprop="caption"><div class="caption">OpenDocMan is a leading open source document management service with plenty of key features.</div></figcaption></figure><p><strong>More details about OpenDocMan:</strong></p><ul><li><strong>Pricing</strong>: Free plan available </li><li><strong>Provider website</strong>: <a href="http://opendocman.com" target="_blank" rel="noreferrer noopener">opendocman.com</a></li></ul><div class="wp-block-columns list-pro-con"><div class="wp-block-column"><p class="is-style-pro bold">Pros:</p><ul class="is-style-pro"><li>Document storage</li><li>Unlimited users</li><li>Custom tagging </li><li>Advanced search functions</li></ul></div><div class="wp-block-column"><p class="is-style-con bold">Cons:</p><ul class="is-style-con"><li>Dated design</li></ul></div></div><p>OpenDocMan is one of the few open-source document management solutions available, and is a popular choice within the open-source community.</p><p>You can add custom metadata-like tags to categorize documents, making it easier to search for a particular document. It’s also possible to create temporary documents that will be deleted on the expiration date of your choice.</p><p>The user interface looks better placed on Web 1.0 due to its outdated design. However, if you prioritize functionality over form, you won’t be too concerned with how the platform looks as it works well.</p><p>File versioning is available, and users can access any and all revisions made on a specific document. You can also add decision makers who are authorized to review and accept new or edited documents.</p><h3 class="wp-block-heading" data-nav="hidden" class="wp-block-heading" data-nav="hidden" id="useful-automations">Useful Automations</h3><p>Users can set up automated emails each time a document is created, viewed or edited. Moreover, users can set automatic file expirations. Such automations put OpenDocMan on par with paid services.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61412"><img decoding="async" loading="lazy" width="800" height="531" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-300x199.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-680x452.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-768x510.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-150x100.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-800x531.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-600x398.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-400x266.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download-20x13.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/opendocman-download.png 1000w" alt="opendocman download" title="opendocman-download"><figcaption itemprop="caption"><div class="caption">OpenDocMan is compatible with Windows, macOS and Linux.</div></figcaption></figure><p>In the free market space, OpenDocMan is certainly the leading option for those working with digital documents. It comes with many of the key features we look for in a leading DMS, and despite the dated design, it functions extremely well and will give you most of what you need.</p></section><section><h2 class="wp-block-heading" class="wp-block-heading" id="2-openkm">2. OpenKM</h2><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61415"><img decoding="async" loading="lazy" width="800" height="403" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-300x151.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-680x343.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-768x387.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-150x76.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-800x403.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-600x302.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-400x202.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home-20x10.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-home.png 1000w" alt="openkm home" title="openkm-home"><figcaption itemprop="caption"><div class="caption">The OpenKM document management system has many features to help you manage all your business documents.</div></figcaption></figure><p><strong>More details about OpenKM:</strong></p><ul><li><strong>Pricing</strong>: Free</li><li><strong>Provider website</strong>: <a href="http://openkm.com" target="_blank" rel="noreferrer noopener">openkm.com</a></li></ul><div class="wp-block-columns list-pro-con"><div class="wp-block-column"><p class="is-style-pro bold">Pros:</p><ul class="is-style-pro"><li>Plenty of automations</li><li>Configurable audit trails</li><li>Office integration</li></ul></div><div class="wp-block-column"><p class="is-style-con bold">Cons:</p><ul class="is-style-con"><li>Outdated user interface</li></ul></div></div><p>The OpenKM document management software is fantastic for managing documents. It comes with automations that make life easier. Automations include but aren’t limited to automated file transformations (to change Word documents to PDFs), automatic file security and automated file movement based on the file description and metadata.</p><p>Other features include digital signatures, file versioning, reporting and a built-in task manager. These features make OpenKM more of a workstation with a DMS built into it, something that helps users manage all areas of their business.</p><h3 class="wp-block-heading" data-nav="hidden" class="wp-block-heading" data-nav="hidden" id="optical-character-recognition">Optical Character Recognition</h3><p>Optical character recognition (OCR) allows you to edit and search data from paper documents, PDF documents and images. Users need to take a photo of the document and upload it to OpenKM. OCR technology scans the document and makes it possible to edit and search for it inside the DMS.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61414"><img decoding="async" loading="lazy" width="800" height="444" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-300x167.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-680x377.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-768x426.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-150x83.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-800x444.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-600x333.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-400x222.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download-20x11.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/openkm-download.png 1000w" alt="openkm download" title="openkm-download"><figcaption itemprop="caption"><div class="caption">OpenKM is available for Windows and Linux and macOS.</div></figcaption></figure><p>OpenKM is one of the best free document management systems available. It may take a little time to grasp, and the training tools could be better, but once you get used to it, it will function as a highly reliable document management system.</p></section><section><h2 class="wp-block-heading" class="wp-block-heading" id="3-onlyoffice">3. OnlyOffice</h2><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61410"><img decoding="async" loading="lazy" width="800" height="528" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-300x198.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-680x449.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-768x507.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-150x99.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-800x528.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-600x396.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-400x264.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home-20x13.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/onlyoffice-home.png 1000w" alt="onlyoffice home" title="onlyoffice-home"><figcaption itemprop="caption"><div class="caption">OnlyOffice is a basic open source document management system.</div></figcaption></figure><p><strong>More details about OnlyOffice:</strong></p><ul><li><strong>Pricing</strong>: Free plan available for individual use</li><li><strong>Provider website</strong>: <a href="https://www.onlyoffice.com/" target="_blank" rel="noreferrer noopener">onlyoffice.com</a></li></ul><div class="wp-block-columns list-pro-con"><div class="wp-block-column"><p class="is-style-pro bold">Pros:</p><ul class="is-style-pro"><li>Open-source system</li><li>Productivity & social app integrations</li><li>Project management tools</li></ul></div><div class="wp-block-column"><p class="is-style-con bold">Cons:</p><ul class="is-style-con"><li>Free plan only available for individual users</li></ul></div></div><p>Developed by Ascensio System SIA, OnlyOffice is a free-to-use service that can serve as a DMS and workstation. The platform is an open solution, which often leads to a better product, more flexibility and improved security. You also don’t have to worry about a private company having the ability to snoop around your documents (we see you, OneDrive and Google.)</p><p>In terms of functionality, OnlyOffice has a built-in document creator that lets you create Word documents, forms and spreadsheets, as well as audio and video files. It’s extremely basic, and personal users on the free plan don’t have access to document templates like those on a paid subscription.</p><p>OnlyOffice is only free for personal use. If you work in a team, you’ll need to look elsewhere or try one of the paid plans. The free version is a bare-bones document management system, so it may not be enough for users with a specific set of needs.</p><h3 class="wp-block-heading" data-nav="hidden" class="wp-block-heading" data-nav="hidden" id="integrate-external-cloud-storage">Integrate External Cloud Storage</h3><p>OnlyOffice lets you integrate an external cloud storage solution like Dropbox (read our full <a href="https://www.commquer.com/review/dropbox/" target="_blank" rel="noreferrer noopener">Dropbox review</a>) with the platform, letting you access documents and other file types without taking up any of your free 2GB storage space.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61411"><img decoding="async" loading="lazy" width="800" height="471" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-300x177.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-680x401.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-768x452.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-150x88.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-800x471.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-600x353.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-400x236.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up-20x12.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/Onlyoffice-sign-up.png 1000w" alt="onlyoffice sign up" title="Onlyoffice-sign-up"><figcaption itemprop="caption"><div class="caption">You can sign up to OnlyOffice with an email address or a Google, Facebook or LinkedIn account.</div></figcaption></figure><p>We feel OnlyOffice could offer a little more than the bare bones of a space to store and create documents. It’s a good option for anyone who doesn’t want to use mainstream services; however, with only 2GB of space, you may need to use them anyway.</p></section><section><h2 class="wp-block-heading" class="wp-block-heading" id="4-hightail">4. Hightail</h2><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61418"><img decoding="async" loading="lazy" width="800" height="501" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-300x188.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-680x426.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-768x481.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-150x94.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-800x501.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-600x376.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-400x250.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home-20x13.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-home.png 1000w" alt="hightail home" title="hightail-home"><figcaption itemprop="caption"><div class="caption"> As well as being a document management software solution, Hightail also serves as an excellent project management tool.</div></figcaption></figure><p><strong>More details about Hightail:</strong></p><ul><li><strong>Pricing</strong>: Free plan available; paid plans start at $12 per month, paid annually </li><li><strong>Provider website</strong>: <a href="http://hightail.com" target="_blank" rel="noreferrer noopener">hightail.com</a></li></ul><div class="wp-block-columns list-pro-con"><div class="wp-block-column"><p class="is-style-pro bold">Pros:</p><ul class="is-style-pro"><li>Innovative design</li><li>Excellent for creatives</li><li>Unlimited storage is affordable</li></ul></div><div class="wp-block-column"><p class="is-style-con bold">Cons:</p><ul class="is-style-con"><li>Not as feature heavy as the competition</li></ul></div></div><p>Like OnlyOffice, Hightail is limited as to what it can do when compared to a paid service. The free Lite plan offers only 2GB of storage and 100MB file-upload sizes. However, we like its usability and some of its unique features.</p><p>With regard to DMS features, Hightail enables you to create documents, file them in unique projects and share files with others. While the platform does have more intelligent features to organize documents, most of them are only available on the paid plans, which lets the free service down.</p><h3 class="wp-block-heading" data-nav="hidden" class="wp-block-heading" data-nav="hidden" id="collaboration-on-photo-and-video">Collaboration on Photo and Video</h3><p>Although this article is predominantly targeting users looking for a space for documents, we would be remiss not to mention some of Hightail’s better features that pertain to video and images. </p><p>In addition to documents, you can upload videos and photos to your space, and the impressive part is that you can highlight specific sections of a video or image and leave real-time comments for another team member.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61409"><img decoding="async" loading="lazy" width="800" height="399" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-300x150.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-680x339.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-768x383.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-150x75.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-800x399.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-600x299.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-400x200.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans-20x10.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/hightail-plans.png 1000w" alt="hightail pricing" title="hightail-pricing"><figcaption itemprop="caption"><div class="caption">Hightail offers a range of plans, with the biggest benefit being unlimited cloud storage on all paid plans.</div></figcaption></figure><p>Those looking for a standard document management system that offers templates galore and helps you track your critical business documents should go with a different option. However, for those who want a little bit of everything, Hightail is worth your consideration.</p></section><section><h2 class="wp-block-heading" class="wp-block-heading" id="5-confluence">5. Confluence</h2><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61417"><img decoding="async" loading="lazy" width="800" height="405" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-300x152.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-680x344.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-768x389.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-150x76.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-800x405.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-600x304.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-400x202.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home-20x10.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/confluence-home.png 1000w" alt="confluence home" title="confluence-home"><figcaption itemprop="caption"><div class="caption">Confluence offers a basic free plan that’s ideal for small teams.</div></figcaption></figure><p><strong>More details about Confluence:</strong></p><ul><li><strong>Pricing</strong>: Free plan available; paid plans start at $5.50 per user per month</li><li><strong>Provider website</strong>: <a href="http://atlassian.com" target="_blank" rel="noreferrer noopener">atlassian.com</a></li></ul><div class="wp-block-columns list-pro-con"><div class="wp-block-column"><p class="is-style-pro bold">Pros:</p><ul class="is-style-pro"><li>Add up to 10 users</li><li>Comes with version control</li><li>Google Drive integrations</li></ul></div><div class="wp-block-column"><p class="is-style-con bold">Cons:</p><ul class="is-style-con"><li>No automations</li><li>No collaboration</li></ul></div></div><p>Confluence is a document management software that provides a space for small teams to create and store documents that pertain to specific projects. </p><p>There’s a basic word processor where you can create original documents, or if you’re looking for something specific — like a performance chart — you can select from the many templates available inside the platform. There’s also a search bar that allows you to easily locate specific documents. </p><p>The free Confluence plan allows for up to 10 members, all of whom can contribute documents to the space you create. As a group you share the 2GB of cloud storage, so this service is only suitable for light use.</p><h3 class="wp-block-heading" data-nav="hidden" class="wp-block-heading" data-nav="hidden" id="plenty-of-app-integrations">Plenty of App Integrations</h3><p>Confluence has made it possible to integrate third-party apps into the service. Users can integrate Google Drive (read our full <a href="https://www.google.com/search?q=google+drive+cloudwards&sxsrf=APq-WBuUIidW3tfAz1x3aqM2wzapKNW4Cg%3A1649457509305&ei=ZblQYpaoEtrSkPIP3e-N0As&ved=0ahUKEwjW7qeHxIX3AhVaKUQIHd13A7oQ4dUDCA4&uact=5&oq=google+drive+cloudwards&gs_lcp=Cgdnd3Mtd2l6EAMyBAgjECc6BwgAEEcQsAM6BQgAEJECOgUIABCABDoKCAAQgAQQhwIQFDoGCAAQFhAeOgQIABANSgQIQRgASgQIRhgAUNAEWPYPYOMQaAFwAXgAgAGlAYgB0gqSAQMwLjmYAQCgAQHIAQjAAQE&sclient=gws-wiz" target="_blank" rel="noreferrer noopener">Google Drive review</a>). This allows users to embed Google Docs and Drive files directly into content created within Confluence.</p><figure itemscope="" itemtype="http://schema.org/ImageObject" class="figure text-center full full" data-id="61416"><img decoding="async" loading="lazy" width="800" height="422" class="lazyload landscape" src="data:image/png;base64,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" data-srcset="https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-300x158.png 300w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-680x359.png 680w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-768x406.png 768w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-150x79.png 150w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-800x422.png 800w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-600x317.png 600w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-400x211.png 400w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial-20x11.png 20w, https://www.commquer.com/wp-content/uploads/2022/04/Confleunce-start-trial.png 1000w" alt="confluence start trial" title="confluence-start-trial"><figcaption itemprop="caption"><div class="caption"> Users who require more features can enjoy a free trial before committing to a paid plan.</div></figcaption></figure><p>Confluence lacks many of the smart and organizational features you’d get with a premium document management system, but remember, it’s free. </p><p>With that in mind, we believe the platform has created something that has enough character to entice those on a low (or no) existing budget. With the addition of the app integrations, what we have is a more than capable document management system.</p></section><section><h2 class="wp-block-heading" class="wp-block-heading" id="final-thoughts">Final Thoughts</h2><p>Finding the best free electronic document management system isn’t easy, but it’s not impossible. Just because you’re not handing over your cash doesn’t mean you have to settle for less in terms of the features available — and we believe the selection above proves that.</p><p>For us, OpenDocMan and OpenKM are the perfect free options. They both offer intelligent automations, and they have fantastic search and categorization functionality. If they were to update their UI designs, they’d be close to offering the perfect DMS.</p><p>The other options, although a little thin on features, will also help you keep your documents in order, while offering some cool features to give you a better user experience. Either way, whichever service you choose, we’re confident none of them will let you down. </p><p>While still at it, read our <a href="https://www.commquer.com/document-management-vs-content-management/" target="_blank" rel="noreferrer noopener">document management vs content management</a> guide to learn how they differ. </p><p>Which free DMS do you use? What do you think is the best option out of the selection above? Is there a DMS you would like us to review? Let us know in the comments. Thanks for reading.</p></section><footer><section><div class="helpful max-medium "> <div class="helpful-header"> <span class="helpful-headline">Was this post helpful?</span> </div><!-- .helpful-header --> <div class="helpful-content" role="alert"> <span>Let us know if you liked the post. 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While traveling the world with his camera, he can found writing about tech and photography, all with a smile on his face. You can also read Dan's words TechRadar, The Phoblographer and TomsGuide. Aside from writing, editing and hosting podcasts, Dan also enjoys eating tacos—maybe a little too much!<div class="author-modal-last text-small"><strong>Last published on Cloudwards:</strong></div><ul class="text-small is-style-highlight"><li><a href='https://www.commquer.com/basecamp-vs-trello/'>Basecamp vs Trello: 2023 Comparison</a></li><li><a href='https://www.commquer.com/paymo-review/'>Paymo</a></li><li><a href='https://www.commquer.com/monday-com-vs-smartsheet/'>monday.com vs Smartsheet in 2023: Project Management Features & Pricing Compared</a></li></ul></div> <div class="hidden author-modal facts_checked-modal" tabindex="-1" role="dialog" aria-hidden="true" id="facts_checked"> <div class="author-modal-header"><img width="150" height="150" src="https://www.commquer.com/wp-content/uploads/2022/03/Jasna-headshot-smal-150x150.png" alt="Jasna Mishevska"> <div class="author-modal-titel">Facts checked </div> <div class="author-modal-position">by Jasna Mishevska</div> </div><!-- wp:paragraph --><p>Because the CommQueR.com team is committed to delivering accurate content, we implemented an additional fact-checking step to our editorial process. 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